Below are ten (10) steps to starting a local TSA chapter. These can help guide you as you get your chapter started or if you need to revamp your local chapter.
We know starting a chapter can be very daunting. We want you to know we are here for you. On September 22, 2021 at 3:00 – 5:00 pm, we will be hosting a zoom for new advisors to come, ask questions and get some answers.
We also do not want to forget the seasoned advisors that may have questions as well. So on September 23, 2021 at 3:00 – 5:00 pm, we will be hosting another zoom for seasoned (and new) advisors to join to ask questions or just to network with one another. Please use the link below to register for either zoom sessions so we can have an idea of how many advisors we will have.
1. The Organizing Committee
- Select a few enthusiastic students to organize a TSA chapter.
- Encourage this group to become familiar with TSA before they begin. A good place to start is our website.
- For single sections, select four or five students from the class.
- For school-wide chapters, select at least one representative from each class or lab course.
The committee should elect a chairperson to serve until the chapter is officially underway. This organizing committee is the first step in putting chapter control in the hands of the students and obtaining a charter for the chapter from MO TSA, Inc. The two main duties of the organizing committee will be to draft local bylaws (NECESSARY FOR OBTAINING A CHARTER) and to plan a membership campaign. The bylaws are the framework for how the chapter will be run.
2. The Recruitment Meeting
To introduce TSA to the students conduct a recruitment meeting. Use school announcements, bulletin boards, fliers and word-of-mouth to promote the meeting.
Here’s a simple format for the meeting:
- Introduce organizing committee members.
- Present the idea of forming a chapter to the group for debate.
- If the class is in favor of forming a chapter, present the bylaws. If the group likes it, have them vote to pass the bylaws.
- When the bylaws have been passed, plan the membership drive.
- Explain the dues and set a deadline for paying them. Amounts for national and state dues (mandatory for each member) are established, but you will need to decide on local dues amount. Most chapters set membership dues so that there is a small amount of local dues over the amounts that must be remitted as national and state dues.
NOTE: Each chapter must pay a minimum of $100 national dues and $60 state dues annually. These fees will cover ten students. Additional students may be added at a cost of $10 for national and $6 for state dues. National and state dues are paid to national TSA at the time of annual affiliation. More information on this is available at https://motsaweb.org/join-2/affiliation-information/.
3. The Membership Drive
After planning, you will begin your membership drive. When collecting dues, keep several things in mind:
- Adhere to school policy.
- Set a deadline that is early enough to allow you to meet both your local, state and national deadlines. The national priority date for membership is in November. The sooner your affiliations are received, the quicker you have access to the online national TSA materials, which include competitive event descriptions, and leadership training information.
- Record the names of paid members of your TSA Chapter. If paying dues is difficult for students, hold a fundraiser to pay the dues for the entire group (everyone should participate in the event.)
4. Officer Elections
Hold elections for chapter officers. Keep the election simple. For instance, you could hold a meeting and request nominations for candidates then have a show of hands to elect officers.
To encourage enthusiasm, conduct a political campaign. For that, appoint a committee to develop election guidelines (dates, application procedures and nominee requirements).
5. The Officers’ First Order of Business
Hold a meeting of the newly elected officers. The first item of business should be petitioning the state for a charter. Make sure your school does not already have a charter. If it has, then you don’t need another. Find out by contacting the state advisor.
After receiving the charter, your chapter is ready to affiliate for the first time on the national TSA website. National and state dues are paid annually through the affiliation portal on the national website. Go to https://tsaweb.org /Affiliation-and-Dues to learn more.
Once you have followed the onsite directions to complete the affiliation process you will receive an email invoice that you can forward to financial staff at your school as needed. After payment is made you will also receive an email with instructions explaining how to access and download competitive event descriptions and Total TSA, which contains leadership and chapter materials.
6. Chapter Committees
The chapter president establishes the standing committees. Some examples include:
- Membership Service
- Public Relations
- Fund Raising
A complete description of each committee and its function is in Total TSA, to which you will have access after you complete the process of chartering and affiliating.
7. Develop a Plan of Action (aka, PA, or Calendar of Activities)
The chapter’s Plan of Action establishes the chapter’s project goals, and is a plan for the year. Establish a Plan of Action Committee to come up with the plan and make recommendations to each standing committee. To help chapters create a Plan of Action there is a sample in Total TSA available from the national TSA website once your chapter is chartered and affiliated.
8. Vote on the Plan of Action
Once the tentative Plan of Action is selected, present it to all members for their approval. The program directly influences the TSA year.
9. Get Involved!
The rest of the year your chapter will follow the plan of action for fundraising and chapter activities. Some good ways to get involved, learn more, and get help are:
- Start as soon as possible to make plans to attend the Missouri TSA Fall Leadership Challenge.
- Check the Missouri TSA website for events and opportunities to get involved with other chapters.
- Contact chapters at other nearby schools – your chapters can plan events together, and other advisors and their students can be great resources for you!
- As the chapter works through the plan of work, include time for students to work on competitive event projects (more on these below). Check the website frequently for notices of regional competitions, and take your students to those in your area.
- Plan to attend the TSA State Championships, held each spring, where students from across the state come together to show off their work and compete.
10. The Advisor’s Continuing Role
TSA’s philosophy is that students manage their chapter, so your role should lessen as the year goes by. But the best advisors remain an active part of the chapter; advisors are official members. After starting a chapter, the advisor’s duties include the following:
- Maintain student enthusiasm.
- Provide guidance as needed.
- Clarify or point out what students might neglect.
- Encourage chapter evaluation.
- Relate TSA activities to classroom learning, community life, and the students future roles in society.
- Set standards for members to follow by being a positive role model.
The greatest pitfall for advisors is doing all the work alone. Let students run the show!